Office Administrator

The company

GottaBe! is an award-winning, independent marketing agency. We’re a creative team who can deliver fun and exciting campaigns that get people talking – in fact, we have been creating them for over 14 years now. Our client portfolio includes the likes of Western Union, Specsavers, PayPal, Uber, Domino’s Pizza, Cath Kidston, the NHS and many more. A lot had changed already this year here at GottaBe! with and brand-new look, a new award for the trophy cabinet (GG2 Leadership and Diversity Award – Marketing Campaign of the Year) and much more still to come we are looking to expand further. We are currently on the hunt for a motivated, hungry and passionate individuals to join the team as our Office Administrator. At GottaBe! our clients are at the heart of everything we do, the Office Administrator will support the senior management team with day to day office management. We are also looking for an individual with an attention to detail and quirky ideas are what we’re after!
Job description

Reporting toOperations Manager

  • Maintain office efficiency by maintaining the appearance of common areas, organising procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
  • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining a filing system, mailing and shipping packages, and updating the contact database and employee list
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain and manage vendors, and coordinate food delivery as needed
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior management
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Organise team communications and plan events, both internally and offsite
  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
  • Assisting with onboarding of clients and their admin needs
  • Ad-hoc duties as and when required.
Skills & Experience

  • 1+ years of office management experience
  • Strong time-management and people skills, flexibility, and multitasking ability
  • Advanced computer skills and experience with online platforms
  • Proficiency Microsoft Office, with aptitude to learn new software and systems
  • Superb written and verbal communication skills
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences
Salary & perks

Salary will depend on experience
28 Days of Holiday, inclusive of Public Bank Holidays
2 Days annually to be spent on charity work in the local community
Worldwide Private Medical Insurance
Pension Scheme
Company Mobile Phone, Laptop
Training/Education Opportunities

Working hours

You would be required to work 09.00-17.30 Monday to Thursday and 09.00-17.00 on Fridays, equating to 37.5 hours per week. There are occasions where you would be required to work outside of these hours and on weekends.
DeadlineJune 24, 2022

To apply for this position, please send your CV and covering letter, along with salary expectations and an outline as to why you’d like to work at GottaBe!, to or by clicking the button below.

Apply now